minutes
Board Members Present: Errol John Dietze, Chairman (At Large); Gary Colman,
Sec./Treasurer (Prct. 2).; Ted Aven, Director (Prct. 1), Will Sauermilch,
Director (Prct. 3)
ALSO
IN ATTENDANCE: Kay Wild, General Manager, Jim Allison,
Attorney
GUESTS:
Tim Andrus, General Manager, Victoria Co. GCD
CALL
TO ORDER: The meeting was called to order at
CONSIDER
AND/OR TAKE ACTION ON:
1)
REVIEW AND APPROVE MINUTES FROM PREVIOUS MEETINGS:
Minutes from the
2)
REVIEW AND APPROVE FINANCIAL REPORT FROM FEBRUARY AND MARCH: The financial report was provided in the
board packets. After review, a motion
from Gary Colman and a second by Wil Sauermilch to accept the financial
reporting as presented, the motion carried unanimously.
3)
APPROVE AND SIGN INTER-LOCAL AGREEMENT FOR WEATHER STATIONS WITH
REFUGIO GCD:
The board in a previous meeting
approved participation of the inter-local agreement with Refugio GCD and the
designated funding to support the weather station project. With a motion from Gary Colman and second by
Ted Aven, the inter-local agreement was approved and the appropriate signatures
were assigned.
4)
ADOPT RECORDS
MANAGEMENT POLICY RESOLUTION AND DESIGNATE OFFICER: After a
contact made by Jed
J. Rogers, Government Information Analyst, State and Local Records Management, Texas
State Library and Archives Commission stating that no policy resolution and
designated officer was found to be on file with the State, and requested that
the board adopt a records management policy resolution and designate an
officer. Kay Wild was designated records
management officer in 2004, although no
record of a resolution was found to be on file in the office. It was recommended
to proceed with adoption of the resolution and name Kay Wild as the records
management officer in the official document and forward to the appropriate
State office. The chairman and secretary
both signed the resolution, and the document will be sent to the State.
5)
REVIEW PROPOSAL OF USGS STUDY OF COLETO CREEK:
Kay Wild described the scope of the USGS project to study the watershed
area of Coleto Creek and the participants involved. The scientific evidence and information
produced by the study will greatly benefit the district and aid in GAM
accuracy.
6)
CONSIDER/APPROVE PARTICIPATION AND FINANCIAL CONTRIBUTION FOR COLETO
CREEK PROPOSAL: The board was encouraged to pledge support to
the USGS project. With a motion from Gary
Colman and second by Ted Aven, the board approved participation in the project
as it develops, and an expression of support in the amount of $10,000 annually
for the two year project; the motion passes unanimously.
7)
DETERMINE ENTITY TO DO WATER QUALITY TESTING FOR MONITOR WELLS:
The board tabled this decision for further study and information
gathering.
8)
DISCUSS AND DETERMINE DRAFT DFC: In
beginning the process to examine the recent and past GAM reports and scenarios,
the board heard from Tim Andrus who diagramed the procedures that Victoria Co.
GCD had taken in developing their preliminary DFC statement. The board felt that they did not have
sufficient information or data pertinent to
9)
DISCUSS/DETERMINE THE NEED FOR A DROUGHT CONTINGENCY PLAN:
The board discussed the need to address the process of developing a
drought contingency plan for the District, in light of the current prediction
trends for drought conditions in our area.
Kay Wild will gather information on that process and schedule a workshop
to being that process in the near future.
10)
ITEMS DEFERRED FROM PREVIOUS BOARD MEETING:
·
ABANDONED O/G WELLS TURNED OVER TO LANDOWNER FOR USE AS WATER WELL:
The District has had one O/G well bore hole turned over to a
landowner which is not perforated to
produce water at this time. Upon legal
council advice and discussion, these types of wells are to be registered or
permitted with the district and appropriate fees paid.
·
APPROVE BUDGET TRANSFER OF $891.00 FROM CONTINGENCIES TO TAX
COLLECTION: With a motion from Wil Sauermilch to approve
the budget transfer and a second from Ted Aven, the motion passed unanimously.
11)
CHANGE REGULARLY SCHEDULED MEETING DATE FROM 1ST TO 3RD
TUESDAY OF THE MONTH: With a motion from Wil Sauermilch and a
second from Ted Aven to change the regularly scheduled meetings to the 3rd
Tues. of the month, the motion carried unanimously.
12)
NEXT SCHEDULED BOARD MEETING, JUNE 3rd or 17th
DEPENDING ON BOARD DECISION ABOUT CHANGING DATE:
June 17th
PUBLIC
COMMENT:
(Limited to 3 Minutes per person) None present
EXECUTIVE
SESSION: (If
necessary) (Pursuant to Sec. 551. 071, or Sec 551.074 Govt. Code.)
ADJOURNMENT: The meeting was adjourned by the chairman at
Sec/Gary Colman
Recorded: Kay Wild, GM