MINUTES OF GENERAL BOARD MEETING

 

AUGUST 7, 2007 – 4:00 P.M...

Pecan Valley GCD Office       1129 N. Esplanade, suite 1129       Cuero, TX 77954

 

Board Members Present:  Chairman – Errol John Dietze, Vice-Chairman – Lias “Bubba” Steen, Secretary/Treasurer - Gary Colman, and Directors -Bob Davis, and Tim Voelkel

 

ALSO IN ATTENDANCE:  General Manager – Kay Wild

 

GUESTS: None Present

 

CALL TO ORDER:  The meeting was called to order by chairman Dietze at 4:00 P.M.

 

1)  APPROVAL OF MINUTES FROM JULY 10 AND JULY 17 MEETINGS:  The minutes were presented in the board packets.  After review and with no corrections, deletions or additions, Gary Colman made a motion to accept the minutes of July 10th and July 17th as presented, second by Bob Davis; the motion carried unanimously.

 

2)  FINANCIAL REPORT FROM 7/10 – 8/6:  With a motion from Tim Voelkel to accept the financial report as prepared by Kay Wild and presented in the board packets, and a second from Bob Davis, the financial report was approved unanimously.

 

3)  PROPOSAL BY GARRETT ENGELKING REGARDING FIELD SERVICES:   Garrett Engelking, GM at Refugio & Victoria GCD, presented the board with information regarding weather station monitoring and maintenance, and other field agent services of well monitoring and locating/GPS for the District.  The board discussed the merits of the weather station for DeWitt County with concerns as to the location of the station on the southern edge of the county.  The cost to the district for participation in the joint effort with Victoria, Bee, Refugio and Goliad counties would be shared equally between the districts at a cost of $3,846.17 annually.  After discussion and consideration the board made a decision to participate at a 1/7 level, $2,747.26, (reflecting the number of total weather stations) rather than at 1/5 (reflecting the number of counties participating), with no other services provided by Mr. Engelking; Gary Colman made the motion, second by Bob Davis, the motion carried unanimously.  The GM will notify Mr. Engelking of the board’s decisions.

 

4)  CONSIDER LEGAL FEES/CHARGES AND APPROVE CURRENT LEGAL BILLING:   The board reviewed the current bill from Jim Allison and approved it for payment.  With a motion from Bob Davis and a second from Bubba Steen, the motion to approve the billing for payment was passed unanimously.

 

5)  REVIEW CERTIFIED TAX VALUES AND DETERMINE TAX RATE:  This agenda item was deferred to after discussion of the proposed budget review.  The GM presented the information from the Tax Assessor/Collector regarding Certified Tax Values, and informed the board that the tax rate, tax roll and budget would be adopted at a public hearing held at the next general meeting date set for September 4th.  After the budget review and discussion regarding the tax rate, Gary Colman made a motion to set the tax rate at the existing level of .015, a second from Bubba Steen, the motion carried unanimously.

 

6)  REVIEW PROPOSED 2007-2008 ANNUAL BUDGET:  The proposed budget and current year expenditures, prepared by Kay Wild and presented in the board packets were reviewed.  Discussion on areas to increase the budgeted amount and areas to add were presented.   The final budget will be prepared and presented for adoption at the public hearing set for September 4th.

 

7)  MANAGER’S REPORT:  The GM informed the board that depending on the agenda offered for the TAGD meeting in Austin on Aug 28-30, she will determine if attendance is beneficial.  The GM will attend a Uranium Mining Stakeholders workshop in Kingsville this Thursday, 8/9 and a local tax payer’s meeting on 8/10, with uranium mining one of the topics for discussion.  The GM informed the board that the data entry for registered and domestic wells is complete.  The P/T clerical work will be minimized until further necessities arise.  The GM gave a quarterly report from the City of Cuero on water sales to proposed transporters.  A report from Brannan Paving on water usage to date was presented to the board.  Well starts for the month of July numbered 9 domestic and 3 O/G supply wells.  The GM informed the board of the election rotation and which director positions were up this year.

 

8)  NEXT SCHEDULED MEETING DATE:   The next regularly scheduled general meeting is set for September 4th, at which time the board will conduct a public hearing to adopt the tax rate, tax roll, and 2008 budget.

 

PUBLIC COMMENT: (Limited to 3 Minutes per person) No comments from the floor at this time.

 

EXECUTIVE SESSION: (If necessary) (Pursuant to Sec. 551. 071, or Sec 551.074 Govt. Code.)

 

ADJOURNMENT: The meeting was adjourned at 5:20 with a motion from Bubba Steen and second by Bob Davis; the motion carried unanimously.

 

 

 

                                                                                                                 

Sec/Gary Colman              

Recorded:  Kay Wild, GM